WELNET® Data Privacy Policy

WELNET® curriculum software is a secure system for the collection of student fitness and health information for the use in developing standards-based physical education, health education and physical activity programs. The following security measures and policies have been put in place to ensure that all information in WELNET® is secure and only accessible by authorized users.

Security Measures:

  1. At all times, Focused Fitness will protect the data by using industry standard intrusion detection technology, and monitor the data using trained Internet security specialists.
  2. Focused Fitness will protect the data with a firewall that is configured with an intrusion detection system that monitors the Internet segment and can immediately shut down ports that are being attacked.
  3. Focused Fitness will generate and regularly review logs to determine unauthorized activities relating to the data.
  4. All Internet access to the data is accomplished via SSL (Secure Socket Layer) Version 3 or a successor version thereto, which must provide an encrypted session over the Internet.

Accessibility of Data

  1. The data stored in WELNET® is only available to authorized users. Students only have access to their personal portfolio that includes fitness measurements, goal setting, assessments and behavior logs (activity, nutrition and sleep). Teachers have access to the information of students who are currently enrolled in their classes. District designated program administrators have access to class, school and district data.
  2. Data is aggregated and reports are available to district administrators for the purposes of meeting the requirements of federal grants and for determining the progress in meeting state standards.
  3. Aggregated data extracted for external evaluators does not contain any Personally Identifiable Information (PII) such as name or birth date.
  4. Aggregated data extracted for external evaluators does not contain any Personally Identifiable Information (PII) such as name or birth date.
  5. Physical access to WELNET® data will be restricted. Only authorized employees will have access in order to carry out the duties of their position. These employees are under an obligation to treat the data as confidential and to comply with Focused Fitness’s policies in this manner.

Privacy Pledge

In addition to the above policies, we have signed on to the K-12 School Service Provider Pledge to Safeguard Student Policy (www.studentprivacypledge.org)

In accordance with the pledge, Focused Fitness will carry out responsible stewardship and appropriate use of student personal information gathered in our role as a school service provider according to the commitments below and in adherence to all laws applicable to us as school service providers.

We Commit To:

  • Not collect, maintain, use or share student personal information beyond that needed for authorized educational/school purposes, or as authorized by the parent/student.
  • Not sell student personal information.
  • Not use or disclose student information collected through an educational/school service (whether personal information or otherwise) for behavioral targeting of advertisements to students.
  • Not build a personal profile of a student other than for supporting authorized educational/school purposes or as authorized by the parent/student.
  • Not make material changes to school service provider consumer privacy policies without first providing prominent notice to the account holder(s) (i.e., the educational institution/agency, or the parent/student when the information is collected directly from the student with student/parent consent) and allowing them choices before data is used in any manner inconsistent with terms they were initially provided; and not make material changes to other policies or practices governing the use of student personal information that are inconsistent with contractual requirements.
  • Not knowingly retain student personal information beyond the time period required to support the authorized educational/school purposes, or as authorized by the parent/student.
  • Collect, use, share, and retain student personal information only for purposes for which we were authorized by the educational institution/agency, teacher or the parent/student.
  • Disclose clearly in contracts or privacy policies, including in a manner easy for parents and teachers to understand, what types of student personal information we collect, if any, and the purposes for which the information we maintain is used or shared with third parties.
  • Support access to and correction of student personally identifiable information by the student or their authorized parent, either by assisting the educational institution in meeting its requirements or directly when the information is collected directly from the student with student/parent consent.
  • Maintain a comprehensive security program that is reasonably designed to protect the security, privacy, confidentiality, and integrity of student personal information against risks – such as unauthorized access or use, or unintended or inappropriate disclosure – through the use of administrative, technological, and physical safeguards appropriate to the sensitivity of the information.
  • Require that our vendors with whom student personal information is shared in order to deliver the educational service, if any, are obligated to implement these same commitments for the given student personal information.
  • Allow a successor entity to maintain the student personal information, in the case of our merger or acquisition by another entity, provided the successor entity is subject to these same commitments for the previously collected student personal information.